The person responsible within the meaning of the General Data Protection Regulation, other data protection laws in the Member States of the European Union and other provisions of a data protection character is: Susan Sharp
+44 (0) 7889 029676.
Access Media Advisory Limited 3-4 Hardwick Street,
London, EC1R 4RB United Kingdom
Phone: +44 (0) 7889 029676
2. Information we may collect from you
AMA processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than specified in this notice.
You are not required to provide any personal information to access our website.
Personal information we may hold (with your consent) includes name (and proof of name), telephone number, email address, office address, home address (and proof of home address), signatures, occupational and educational history, tax identification documents, which is gathered in the normal course of our business relationship and, if necessary, Know-Your-Client regulations and procedures.
3. How we use your personal data
AMA takes your privacy very seriously and will never disclose, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice.
The purposes and reasons for processing your organizational or personal data are to enable us to communicate with you effectively and efficiently as a potential employee, client, transaction counter party or investor, or to inform you about our services.
We process your personal information for carefully considered and specific purposes which include the performance of a contract or steps to enter into a contract, compliance and legal obligations and legitimate interests which will always be proportionate. These enable us to perform our services and which we believe may also benefit you.
At AMA we take your privacy seriously and will only process your email address to send information which is relevant to your line of business. The contents of this correspondence are informative in nature and never meant to be considered as solicitation, offer, recommendation or advice.
Your email address is collected and processed because you chose to contact us via our website or following a telephone call or meeting with one of AMA’s employees and/or when a member of the AMA team explicitly asked for your permission to collect your email address.
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.
You are free to opt-out or object at any point in time by contacting us. Should you have any questions about this notice, wish to ask us what data we may hold on you, wish to change/restrict/delete any of your data we may hold in our systems please contact a member of the AMA team directly or at: email@example.com.
5. Your rights
You have the right to access any personal information that AMA processes about you and to request information about:
– What personal data we hold about you
– The purposes of the processing
– The categories of personal data concerned
– The recipients to whom the personal data has/will be disclosed
– How long we intend to store your personal data for
– If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use. You have the right of appeal to a supervisory authority if the personal data is not collected from the data subject.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.
6. Sharing and disclosing your personal information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. AMA uses third parties to provide a range of services and business functions, however all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.
7. Safeguarding measures
At AMA we work hard to protect you and your information from unauthorized access, alteration, disclosure or destruction and have several layers of security measures in place. We use secure data storage technologies and have precise procedures for accessing and managing that information.
8. How long we keep your data
AMA only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We regularly review changes in the organizational data we hold and have processes enabling us to delete invalid data regularly.
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10. Legal basis of processing
Art. 6 I lit. a GDPR serves our company as the legal basis for processing operations where we obtain consent for a particular processing purpose. If the processing of personal data is necessary to fulfill a contract of which the data subject is a party, as is the case, for example, in processing operations necessary for the supply of goods or the provision of any other service or consideration, processing shall be based on Art. 6 I lit. b GDPR. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example in cases of inquiries regarding our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as the fulfillment of tax obligations, the processing is based on Art. 6 I lit. c GDPR. In rare cases, the processing of personal data may be required to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our premises were injured and his or her name, age, health insurance or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 I lit. d GDPR are based. On this legal basis, processing operations that are not covered by any of the above legal bases are required if processing is necessary to safeguard the legitimate interests of our company or a third party, unless the interests, fundamental rights and fundamental freedoms of the person concerned prevail. Such processing operations are particularly allowed to us because they have been specifically mentioned by the European legislator. In that regard, it considered that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47, second sentence, GDPR).
11. Further Information / Complaints
If you have any concerns or require any further information or wish to lodge a complaint, please do not hesitate to contact us at:
Access Media Advisory Limited 3-4 Hardwick Street,
London, EC1R 4RB United Kingdom Phone: +44